With all of the new technology that’s out there, there’s no reason your office should be buried under file folders or cluttered with filing cabinets. No, the time has come to save time, money, and space by renting or buying a document scanner for your business. What do I mean? Read on.
1.) More Office Space
Document scanning reduces the amount of paperwork and filing cabinets in your office. In fact, information stored on just one DVD can replace nearly 30 filing cabinets! That extra office space, he says, can be used to add additional workstations and may even lead to increased productivity because employees are happier in a less cluttered space.
2.) Secure Document Storage
Data security and protection is a key issue for businesses to consider. Scanning offers improved security, peace of mind and data protection compliance. Additionally, scanned images can be stored securely and easily shared with users in multiple offices and locations. They can also be regularly backed up, providing continuity for your business. Finally, scanned records allow for full electronic audits, which show a detailed user access history.
3.) Environmentally Friendly
Document scanners can help your business move towards having a paperless office. The less paper that is produced, the more environmentally friendly your office is going to be. Plus, you’ll also save on the costs for photocopying and stationary and physically transporting documents.
4.) Improve Customer Service and Save Time
Stop wasting time searching through paperwork, and go digital. Scanned documents can be organized how you want and often time can be searched for using a simple keyword. Additionally, scanned documents can be easily distributed to other staff members instantaneously.
Use RentScan for All of Your Document Scanning Needs
RentScan is a provider of high-quality, high-speed document scanner rentals nationwide. No document imaging scanning project is too big or too small. The company rents high-speed scanners by top manufacturers like Fujitsu at affordable monthly rates. Document scanner rentals from RentScan are perfect for government offices, schools, and more.
Visit www.rentittoday.com to find document scanner rentals nationwide.